It is your office’s responsibility to ensure that any recordings with requirements for retention are saved to another location where they can be found, opened, and viewed for their full retention period. After that point recordings are no longer accessible. Deleted recordings are moved to Zoom Trash, where they are stored for 30 days and can be retrieved during this time. Recordings stored in the Zoom cloud will be deleted automatically 90 days after the meeting is recorded. While UW-IT provides these tools, they are not responsible for ensuring the legally approved retention period is met. Zoom and other video conferencing programs are not record repositories.When faced with a need to retrieve information, this lack of searchability adds to the burden on departments and creates additional liability for the University. This type of software does not provide good naming capabilities and can be very difficult to search.
Like any other record, meeting recordings must be retained for the legally approved retention period, which, depending on content, can be as long as six years.When you record meetings, you are creating a record that may be released if requested under the Washington State Public Records Act or under Federal FOIA.Below are some important issues and solutions to consider before you commit to hitting record:
One of the concerns surrounding virtual meetings is the temptation to record the event. However, we must be mindful of how we apply this new technology to our daily work. Video conferencing platforms like Zoom, GoToMeeting, and Skype have made it much easier for us all to work remotely and still foster a feeling of connection to our colleagues and students.
Best Practices for Zoom and Other Conferencing Recordingsīest Practices for Zoom and Other Conferencing Recordings Menu.
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